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Lesson 4.1 – Adopt The New Policy Plan

Adopt The New Policy Plan:

After developing the draft policy plan, your municipality’s legislative body (council members) have the opportunity to make any changes they deem necessary. Remember: The new policies regulating annexations can only be adopted by your community’s legislative body (council members) in a properly-noticed public hearing. 

Action Items:

  1. Provide formal public notice of the adoption meeting/hearing. Be sure to include links to where copies of the draft policy plan can be obtained.
  2. Conduct the public hearing. Gather final thoughts and comments before adoption. Remember the legislative body must formally vote for its adoption. 
  3. Once adopted, remove any unnecessary formatting (line numbers, unofficial headers/footers, page numbers, etc) before replace any old policy plan materials with the new ones.
  4. Reference CiviclinQ’s Sample Notice Language for Electronic Meetings resource in the “Materials” tab before conducting your public meetings/hearings online.

Move to Lesson 4.2

Annexation & Annexation Policy Plans Issue Briefing

  • Use the link above to download and distribute the annexation and annexation policy plans issue briefing.

 Annexation Policy Plan Model Code

  • Use the link above to download and modify the word document containing the model code.

Annexation Policy Plan Model Ordinance

  • Use the link above to download and modify the word document containing the model ordinance.  Note:  In order to complete the model ordinance you will need to cut the model code language you modify from the file above and paste into the document.

Sample Notice Language For Electronic Meetings

  • Use the link above to download a template to inform the public of what is taking place and how they can participate in your public meetings / hearings online.

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